The University (via CUDAR) and the Club have a shared interest in, and a coordinated approach to, alumni supporters. This page summarises how the Club handles and uses the alumni data it collects. (A detailed privacy notice can be viewed using this link.)
Cambridge Sailing Alumni Data Privacy – Transparency
We maintain records for communication and fundraising purposes. These include email newsletters, surveys, appeals, and the marketing of alumni events. Our communications are almost invariably electronic. Postal communication is used only in exceptional circumstances.
To enable good communication with alumni we maintain records of:
- names and previous names;
- college;
- year of first entry to Cambridge;
- email address;
- country of residence;
- telephone numbers;
- main sailing interest while at Cambridge;
- gift history;
- communication preferences (we record and honour any request not to contact you in a specific way – such as by telephone);
- administrative notes such as partner’s name, plus the outcome of a campaign or survey;
- current sailing activity and former Club positions held; and
- address.
We also produce some summary electronic lists for the reclaim of Gift Aid tax. We send out about five email newsletters a year, plus some news flashes. Once a year current student members contact a selection of alumni supporters by telephone.
Our website also makes use of minimal WordPress and WordPress plugin cookies to facilitate Google Analytics data collection, social media access, and other site operations.
Cambridge Sailing Alumni Data Privacy – Security and Data Sharing
We hold and transmit all information securely. Furthermore, we only disclose information to the University and, as necessary, to members and alumni supporters working on behalf of the Club. Such disclosure is always on a confidential basis. Finally, the Club helps communication between individual alumni supporters, but does not release personal details without permission.
Cambridge Sailing Alumni Data Privacy – Control
You are in control. If you have any queries, wish to restrict use of your data, or do not want the Club to contact you, please inform the Alumni Administrator. We use your personal details only for communicating with you; we never use them for ‘third party’ purposes. One exception is that we share your contact details with the University from time to time.
If you opt out of all communication, including newsletters, minimal information is retained to make sure you are not contacted again inadvertently. Finally, every few years we lodge a printed list of alumni supporters, without any gift details, in the Club’s archives at the University Library.
We will publish any changes we make to this privacy policy and, where appropriate, notify you by email. If you have any concerns about the privacy of your personal information, or want to see what data we hold for you, please contact the Alumni Administrator. That person acts as Data Controller for alumni supporter data.
