Data Protection

Cambridge Sailing Alumni Data Protection – Transparency

This page sets out our Cambridge sailing alumni data protection policies. We maintain records for communication and fundraising purposes. These include email newsletters, surveys, appeals, and the marketing of alumni events. Our communications are almost invariably electronic. Because of the difficulty of sending out post to a substantial number of people, letters are used only very occasionally.

To enable good communication with alumni we maintain records of:

  • names and previous names;
  • college;
  • year of first entry to Cambridge;
  • email address;
  • country of residence;
  • telephone numbers;
  • main sailing interest while at Cambridge;
  • gift history;
  • communication preferences;
  • notes such as partner’s name, plus outcome of a campaign or survey;
  • current sailing activity and former Club positions held; and
  • address.

We also produce some summary electronic lists for the reclaim of Gift Aid tax. We send out about five email newsletters a year, plus some news flashes. Once a year current student members contact a selection of alumni supporters by telephone.

Cambridge Sailing Alumni Data Protection – Security and Data Sharing

We hold and transmit all information securely. Furthermore, we only disclose information to the University and, as necessary, to members and alumni supporters working on behalf of the Club. Needless to say, such disclosure is always on a confidential basis. Finally, the Club helps communication between individual alumni supporters, but does not release personal details without permission.

Cambridge Sailing Alumni Data Protection – Control

You are in control. If you have any queries, wish to restrict use of your data, or do not want the Club to contact you, please inform us. We use your personal details only for communicating with you; we never use them for ‘third party’ purposes. One exception is that we share your contact details with the University from time to time.

We record, and honour, alumni supporters’ preferences not to be contacted by student telephone campaigns or not to be contacted in any way during appeals.

If you opt out of all communication, including newsletters, minimal information is retained to make sure you are not contacted again inadvertently. Finally, we lodge a printed list of alumni supporters, without any gift details, every few years in the Club’s archives at the University Library (ref: SOC.103).

We will publish any changes we make to this data protection statement and, where appropriate, notify you by email. If you have any concerns about the privacy of your personal information, or want to see the data the Club maintains for you, please contact the Alumni Administrator. He acts as Data Controller for alumni supporter data.

Photo of dinghies sailing for Cambridge Sailing Alumni Data ProtectionDinghies and windsurfers enjoy their Taster Sessions at Grafham Water in the Michaelmas term.Photo of windsurfers for Alumni Data Protection