Data Protection

Cambridge Sailing Student Data Protection – General Marketing

This page sets out our Cambridge sailing student data protection policies. We record your name, email address, college, and expected year of departure if you have expressed an interest in the Club. You may have registered your interest online, at a Freshers Fair, or by taking part in one of our activities. In addition, we record your specific interests and your participation in trips/events. We delete your information when you leave Cambridge or ask to be removed from the Club’s database.

Cambridge Sailing Student Data Protection – Freshers Fair

The Club incorporates the following Data Protection explanation on its Freshers Fair sign-up form. “Signing up gives us permission to add you to our lists and contact you about membership, events, and club news while you are at Cambridge”.

Cambridge Sailing Student Data Protection – Member and Participant Data

We record additional information for people who participate in an activity or join the Club.

  • Telephone number;
  • competence and experience;
  • medical conditions;
  • emergency contact details;
  • car registration; and
  • RYA certificates held

are all examples of the data we maintain. Furthermore, we deposit a printed list of members each year in the club archives at the University Library (ref: SOC.103).
 
The Club deletes your member or past member data when you cease to be a student, unless you have supplied a ‘non-Cambridge’ email address. If so, we transfer your information to our alumni database for confirmation of your continuing interest in club activities.
 
We delete your participant data when you leave Cambridge, cease to be a student, or ask to be removed from the Club’s database.

Cambridge Sailing Student Data Protection – Control

You are in control. If you have any queries, wish to restrict use of your data, or do not want the Club to contact you, please inform us. We use your personal details only for communicating with you; we never use them for ‘third party’ purposes.
 
The Club will publish any changes it makes to this data protection statement and, where appropriate, notify you by email. If you have any concerns about the privacy of your personal information or want to see what data we hold for you, please contact the Senior Secretary. He acts as Data Controller for student and Senior Affiliate data.

Photo of dinghies sailing for Cambridge sailing student data protectionDinghies and windsurfers enjoy their Taster Sessions at Grafham Water in the Michaelmas term.Photo of windsurfers for student data protection