Data Protection

General Marketing

The Club records, on its Marketing Database, the name, email address, college, expected year of departure, and specific interests (sailing, windsurfing, etc.) of everyone who expresses an interest in the Club, online or at a Freshers Fair, or who takes part in some Club activity. The generic activity involved is also recorded. This summary information is deleted when a person ceases to be a student on their year of departure from Cambridge, or when they request they be removed from the Club’s database.

Freshers Fair

The Club records data about a good many students at the Freshers Fair. The sign-up form incorporates the following Data Protection explanation: “Record of Interest – We will add your details to our database and use it to contact you about membership, events, and club news while you are at Cambridge.”

Participant Data

Additional information is maintained on other databases for people who sign up for a trip or join the Club: telephone number; level of competence; and emergency contact details are examples of the data maintained. A printed list of members is deposited each year in the club archives at the University Library (ref: SOC.103). Member and past member data is retained by the Club until the person ceases to be a student. The additional information for trip participants is deleted during the Michaelmas Term following the academic year in which it was submitted.

Photo of dinghies sailingDinghies and windsurfers enjoy their Taster Sessions at Grafham Water in the Michaelmas term.Photo of windsurfers