Cambridge Sailing Student Data Privacy – General Marketing
This page sets out our Cambridge sailing student data privacy policies. We record your name, email address, college, and expected year of departure if you have expressed an interest in the Club. You may have registered your interest online, at a Freshers Fair, or by taking part in one of our activities. In addition, we record your specific interests and your participation in trips and events. We delete your information when you leave Cambridge or ask to be removed from the Club’s database.
Cambridge Sailing Student Data Privacy – Freshers Fair
The Club incorporates the following Privacy Notice on its Freshers Fair sign-up form and equivalent Google Forms facility. “Signing up gives us permission to add you to our lists and contact you about membership, events, and club news while you are at Cambridge”.
Cambridge Sailing Student Data Privacy – Member and Participant Data
We record additional information for people who participate in an activity or join the Club. The items:
- University status;
- telephone number;
- year of arrival and planned departure;
- level of competence;
- medical conditions;
- emergency contact details;
- car registration;
- summary of experience; and
- RYA certificates held
are all examples of the data we maintain. Furthermore, we deposit a printed list of members each year in the club archives at the University Library (ref: SOC.103).
The Club deletes your member or past member data when you cease to be a student, unless you have supplied a ‘non-Cambridge’ email address. If so, we transfer your information to our alumni database for confirmation of your continuing interest in club activities.
We delete your participant data when you leave Cambridge, cease to be a student, or ask to be removed from the Club’s database.
Cambridge Sailing Student Data Privacy – Control
You are in control. If you have any queries, wish to restrict use of your data, or do not want the Club to contact you, please inform us. We use your personal details only for communicating with you; we never use them for ‘third party’ purposes.
The Club will publish any changes it makes to this privacy notice and, where appropriate, notify you by email. If you have any concerns about the privacy of your personal information or want to see what data we hold for you, please contact the Senior Secretary. He acts as Data Controller for student and Senior Affiliate data.
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